Schedule 1:1 meetings with each direct report to discuss their grid.Ĥ. Individual Workload Prioritization Matrixģ.Provide each direct report with a blank template so they can assess their workload. Introduce the purpose and process of prioritizing work.Ģ. Workload Management & Prioritization Processġ. Will saying yes help others learn the skills they need to complete the task in the future, or will they continue to rely on you to help them?.How will the requestor benefit from you saying yes?.How will your department benefit from saying yes?.Are there other resources you could share with requesters to help meet their needs?.What are the ramifications of saying no?.Does this request align with your department goals?.Annually as part of the Performance Dialogue review and goal setting stageīefore you say yes to new requests, consider these questions:.Allows you to manage your resources more efficiently & effectively.Allows you to focus on and accomplish important work even when you aren’t fully staffed.Helps align work with your department/unit/college priorities & goals.Individual Workload Prioritization Matrixĭepartmental Workload Prioritization Matrix

Why focus on managing and prioritizing workloads This tool was designed to help managers and direct reports assess work, determine how to align work with organizational goals and make workloads more manageable. Challenges with workload and too much red tape came up consistently in the last three staff surveys.

Prioritising workload matrix